Free Tool � No Sign-Up

International Meeting Planner

Find the best meeting time across multiple time zones. Compare up to 8 cities at once with color-coded business hours. DST-aware. Perfect for remote teams spanning US, India, UK, Europe, and Asia.

Add cities to compare
Business hours (9 AM - 5 PM) Early/late (7-9 AM, 5-8 PM) Night hours

Common Meeting Time Overlap Windows

If you don't have time to compare every hour, here are the best overlap windows for the most common international team combinations.

US East + India

EST + IST

Best window: 8:00-9:30 AM EST = 6:30-8:00 PM IST. Morning for US, evening for India.

EST to IST Converter
US West + India

PST + IST

Best window: 5:00-7:00 AM PST = 6:30-8:30 PM IST. Early morning US, evening India.

PST to IST Converter
US Central + India

CST + IST

Best window: 7:00-8:30 AM CST = 6:30-8:00 PM IST. Morning Central US, evening India.

CST to IST Converter
US + Europe

EST + GMT/CET

Best window: 8:00-11:00 AM EST = 1:00-4:00 PM GMT / 2:00-5:00 PM CET.

London Conversions
UK + India

GMT/BST + IST

Best window: 1:00-5:00 PM GMT = 6:30-10:30 PM IST. Afternoon UK, evening India.

London to India
Asia + Europe

JST/SGT + CET

Best window: 2:00-5:00 PM JST = 7:00-10:00 AM CET. Afternoon Asia, morning Europe.

All Converters

Tips for Scheduling International Meetings

1. Always confirm the timezone in writing

Never just say "let's meet at 9 AM" - always write "9:00 AM EST / 7:30 PM IST" so both parties confirm the same moment in time. The meeting planner shows exact local times for every city.

2. Watch for daylight saving time changes

The US, UK, and most of Europe observe DST. India, China, Japan, and the Gulf states do not. Your usual 8 AM EST recurring call shifts by 1 hour every March and November relative to India.

3. Rotate the burden for distant teams

For US-India teams, the only overlap window puts one side either very early or very late. Rotate which team takes the inconvenient time every quarter.

4. Record meetings for async catch-up

If the meeting time is uncomfortable for one team, record it and share the recording. This makes the timezone gap less painful for everyone.

5. Block local holidays in advance

India has 30+ public holidays. The US has 11 federal holidays. Block these in everyone's calendar to avoid scheduling conflicts.

Frequently Asked Questions

What is the best time for an international meeting? ▾
The best time depends on the locations involved. For US-India teams, 8:00-9:30 AM EST (6:30-8:00 PM IST) is the optimal window. For US-Europe teams, 8:00-11:00 AM EST works well. The meeting planner above finds the overlap for any cities you choose.
How does the meeting planner handle daylight saving time? ▾
The planner uses the IANA Timezone Database which automatically accounts for daylight saving time transitions in every region. Pick any date - past, present, or future - and the planner shows accurate local times for that specific date.
Is this meeting planner free? ▾
Yes - the NovaTimeZone meeting planner is completely free. No sign-up, no ads, no tracking. You can add up to 8 cities and pick any date.
What hours are shown as business hours? ▾
Green cells represent 9 AM to 5 PM local time (standard business hours). Yellow cells show early morning (7-9 AM) or evening (5-8 PM) - acceptable but less ideal. Dark cells are night hours when most people are unavailable.
How many cities can I add? ▾
You can add up to 8 cities for comparison. The planner shows a 24-hour grid with all cities side-by-side, color-coded by working hours.
US-India Meeting Tool → All Converters Scheduling Guide